Privacy Policy

Effective date: June 11, 2026

This Privacy Policy describes how Nashville Scene (“we,” “us,” or “our”) collects, uses, and shares information when you use the Nashville Scene Food Weeks mobile application (the “App”). By using the App, you agree to the terms of this policy.

1. Information We Collect

1.1 Information you provide

• Email address. Used to create and authenticate your account via a one-time email sign-in link.
• Username. A display name you choose during signup, visible to other users on the public activity feed.
• Photos. When you complete a restaurant check-in or a photo task, you may attach a photo taken with the camera or selected from your photo library. Approved photos may appear on the App’s public activity feed alongside your username, and are licensed to us as described in Section 5 below.
• Marketing preferences. Optional opt-in flags for newsletter and sponsor communications, which you can toggle at any time from the Preferences screen.

1.2 Information collected automatically

• Device location. The App uses your device’s precise location only when you tap “Check In” at a restaurant, in order to verify that you are at the restaurant. Location is checked locally on your device and is not stored on our servers unless the check-in is submitted, in which case the latitude and longitude of the check-in location are recorded with the check-in record.
• Push notification token. If you grant notification permission, we store a device-specific push token so we can send event updates. You can revoke notification permission at any time in your device settings.
• Analytics events. We record anonymized in-app interactions (screen views, taps on listings) to understand how the App is used. These events are not tied to your real-world identity.

2. Permissions We Request

• Camera. To take photos for restaurant check-ins.
• Photo Library. To select existing photos for restaurant check-ins.
• Precise Location. To verify you are at a restaurant when you check in.
• Push Notifications. To deliver event reminders and updates.

Each permission is requested only when the related feature is used. You may deny any permission and continue to use the rest of the App.

3. How We Use Your Information

• To authenticate your account and maintain your session.
• To record and verify check-ins at participating restaurants.
• To award points and surface your standing in event leaderboards.
• To display approved photos on the public activity feed.
• To send event-related notifications you have opted into.
• To improve the App and diagnose technical issues.

4. How We Share Your Information

We share information only as described below:

• Public activity feed. Your username and any check-in photo that an event moderator approves and selects for the feed will be visible to other users of the App.
• Service providers. We use Google Firebase (Authentication, Firestore, Cloud Functions, Cloud Messaging, Hosting, Storage) to operate the App. Information you submit is stored on Firebase infrastructure under our project. See Google’s Firebase Privacy Disclosure for details.
• Sponsors (only with your explicit opt-in). If you opt in to sponsor marketing, we may share your email address with the event’s sponsors so they can contact you about offers. You can revoke this opt-in at any time.
• Legal requirements. We may disclose information when required by law or to protect our rights.

We do not sell your personal information.

5. License to Uploaded Photos

By submitting a photo through the App, you grant FW Publishing LLC and its affiliates, together with the event’s sponsors, organizers, and media partners (collectively, the “Authorized Parties”), a non-exclusive, royalty-free, fully paid-up, worldwide, perpetual, irrevocable, sublicensable, and transferable license to use, reproduce, distribute, publicly display, adapt, crop, and otherwise exploit that photo, in whole or in part, in any media or format now known or hereafter devised, for any legitimate purpose — including, without limitation, the operation and promotion of the App, the event series, and related publications — without further notice, consent, compensation, or attribution.

You represent and warrant that you own or otherwise control all rights in and to each photo you submit; that you have obtained any consents required from identifiable individuals appearing in it; and that its use by the Authorized Parties as described above will not violate the rights of any third party. This license survives the deletion of your account or of the photo from the App; if you ask us to remove a photo, the Authorized Parties will make commercially reasonable efforts to discontinue new uses of it going forward.

6. Data Retention

We retain account information for as long as your account is active. Check-in records and approved feed photos are retained for the duration of the event series and may be archived afterward. You can request deletion of your account and associated data at any time by contacting us at the address below.

7. Children’s Privacy

The App is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us and we will delete it.

8. Your Rights

Depending on your location, you may have rights to access, correct, or delete personal information we hold about you, or to object to our processing. To exercise these rights, contact us at the address below.

9. Changes to This Policy

We may update this policy from time to time. The effective date at the top of this page indicates when it was last revised. Material changes will be communicated within the App or via the email address associated with your account.